Administrative Assistant I / HR Assistant (NJA302) in Rahway, NJ at Volunteers of America Greater New York

Date Posted: 12/2/2019

Job Snapshot

Job Description

Volunteers of America, Inc. (VOA, Inc.) is a national, faith-based human services organization that was founded in New York City in 1896 and has remained at the forefront of social service ever since, helping individuals and families in need overcome obstacles to living safe, healthy and productive lives in the community. The largest of the affiliates, Volunteers of America-Greater New York (VOA-GNY) serves tens of thousands of men, women, and children in need every year, through 80 programs staffed by 1,300 skilled and dedicated staff, throughout New York City, Westchester County and Northern New Jersey.

VOA-GNY’s life-changing, often life-saving work impacts the lives of individuals and families who are homeless and those at risk of homelessness, families recovering from domestic violence, children with developmental delays, individuals living with HIV/AIDS or behavioral health issues, older adults and veterans struggling to reintegrate. VOA, Inc. is one of the largest providers of permanent, supportive housing in the United States. VOA-GNY is the largest provider of supportive housing for veterans in New York, and is committed to addressing the needs of the community with compassion, creativity, respect, and therapeutic models that inform our work.

Volunteers of America is an Equal Opportunity Employer/Vets/Disabled


The Human Resources Assistant is responsible for human resources activities related to improving workforce productivity, quality and enhancing overall organizational effectiveness. The Human Resource Assistant is also responsible for the completion of assigned administrative and Human Resource related tasks, which may include any of the following functioning areas; employee relations, recruitment, benefits, training and HRIS.

Minimum Qualifications:

Bachelor’s degree plus two years relevant HR experience, or an associate’s degree and three years relevant HR experience or satisfactory combination of education and experience. Must have excellent interpersonal skills, written and verbal communication skills, possess strong attention to detail and the ability to prioritize and adhere to deadlines. The ability to maintain confidentiality is essential. Intermediate knowledge of Microsoft Word and Excel required.

Supervisory Role:

This position does not have supervisory responsibilities.

Principal Responsibilities:

The below enumerated principal responsibilities are inclusive of both program specific and firm-wide

related administration, as applicable.

1. Assists in monitoring the performance appraisal process and organizational training and development efforts.

2. Participates in recruitment efforts for exempt and nonexempt personnel (excluding managerial levels and above); helps by coordinating job postings on the website, collecting resumes, and performing reference checks.

3. Maintain and review the sector’s time and attendance system and coordinate with the payroll department to ensure accurate and timely payroll.

4. Establish personnel files and keeps employee records up-to-date by processing employee status changes in timely fashion. Maintains personnel files in compliance with applicable legal


5. Prepares paperwork required to place employees on payroll; and for separated employees.

6. Administer FMLA Request and Workers Comp Claims including recordkeeping.

7. Maintains human resource information system records and compiles reports from the database as needed.

8. Perform other related duties as assigned.
Closing Statement:

Volunteers of America offers a comprehensive benefits package to help protect you and your family, top-notch training opportunities, and an energetic and professional work environment. 

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled.