Administrative Assistant I (MED301) in The Bronx, NY at Volunteers of America Greater New York

Date Posted: 7/10/2020

Job Snapshot

Job Description

Volunteers of America is a national, faith-based human services organization that helps some of the most vulnerable men, women and children in our communities lead safe, healthy, independent and productive lives. Founded in New York City in 1896, Volunteers of America is one of the nation's oldest, largest and most respected human services organizations, serving 2 million people in 400 communities in 46 states every year. Volunteers of America - Greater New York is the largest affiliate of the national organization, with more than 90 programs and 1,300 staff in the metropolitan New York area, Westchester and Nassau counties, and Northern New Jersey. Skilled and dedicated staff, and generous corporate and individual community partners, help tens of thousands of people in need every year. Whether the needs are short-term, like case management and temporary shelter, or long-term help like permanent supportive housing, we have the commitment, experience and relationships necessary to provide high quality, comprehensive services to a wide range of people in need in the New York metropolitan area. FUNCTION

The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks.  Maintains confidentiality of client, employee, and financial information.

  MINIMUM QUALIFICATIONS

Associate’s degree plus two years experience in a related field, or satisfactory combination of education and experience.  Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative. 
Intermediate knowledge of Microsoft Word and beginning level of Excel required.

PRINCIPAL RESPONSIBILITIES

  1. Manage the day-to-day office functions including office supplies, equipment maintenance, and janitorial activities.

  2. Coordinate document flow in the office to include receiving, routing, and filing of invoices, reports, correspondence, contracts and forms.

  3. Prepare reports, correspondence and forms and ensure timely and accurate reporting to outside entities.

  4. Perform other related duties as required.

EFFECT ON END RESULTS

  1. Office functions are efficient and operate smoothly.

  2. Correspondence is handled correctly, efficiently, and is routed to the appropriate person in a timely manner.

  3. Reports, correspondence and forms are completed accurately and sent to the appropriate internal or external entities in a timely manner.

  4. Related duties are performed completely, on time and accurately.

Make a living by making a difference. Apply online today!

Volunteers of America is an Equal Opportunity Employer.

Other details

  • Pay Type Hourly
  • Required Education Associate Degree
  • Job Start Date Thursday, August 8, 2019