Administrative Assistant I (RFR301) in New York, NY at Volunteers of America Greater New York

Date Posted: 7/30/2020

Job Snapshot

Job Description

Volunteers of America-Greater New York (VOA-Greater New York) is the local affiliate of the national organization, Volunteers of America, Inc. and is one of the largest providers of human services in the metropolitan New York area. Founded in New York City in 1896 as a charity staffed by volunteers tending to the city’s poor, today VOA-Greater New York has 1,300 paid staff that provide life-changing, often life-saving services through 80 programs in New York City, Westchester County and Northern New Jersey.


VOA-Greater New York services extend to survivors of domestic violence; individuals and families — including veterans — experiencing, or at risk of homelessness; people living with HIV/ AIDS, behavioral health, and substance use issues; adults with developmental and intellectual disabilities; preschoolers with developmental delays; older adults on limited incomes, many with a history of homelessness; and at-risk youth. 


VOA-Greater New York expands, and introduces new services in response to community needs. As such, it is at the forefront of building affordable, supportive housing for seniors; providing a service-rich continuum of care for formerly homeless veterans; and expanding its services for those recovering from domestic violence. Battle Buddy Bridge®, a peer counseling program for veterans, and the work VOA-Greater New York is doing to raise awareness of the impact of Moral Injury, are examples of the organization’s responsiveness, creativity and life-altering work. 


Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. Operation Backpack® is the organization’s signature community service campaign that ensures every student who calls a NYC shelter “home” has a new backpack full of supplies in time for the first day of school.



Administrative Assistant I (RFR301)

FUNCTION:

The Administrative Assistant I is responsible for the completion of assigned office and administrative tasks.  Maintains confidentiality of client, employee, and financial information.


MINIMUM QUALIFICATIONS:

Associates degree plus two years experience in a related field, or satisfactory combination of education and experience.  Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative.  Intermediate knowledge of Microsoft Word and beginning level of Excel required.


PRINCIPAL RESPONSIBILITIES:

1. Manage the day-to-day office functions including office supplies, equipment maintenance, and janitorial activities.
2. Coordinate document flow in the office to include receiving, routing, and filing of invoices, reports, correspondence, contracts and forms.
3. Prepare reports, correspondence and forms and ensure timely and accurate reporting to outside entities.
4. Perform other related duties as required.


EFFECT ON END RESULTS:

1. Office functions are efficient and operate smoothly.
2. Correspondence is handled correctly, efficiently, and is routed to the appropriate person in a timely manner.
3. Reports, correspondence and forms are completed accurately and sent to the appropriate internal or external entities in a timely manner.

4. Related duties are performed completely, on time and accurately. Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.

Other details

  • Job Family Administrative Assistant
  • Pay Type Hourly