Facilities Coordinator (CASH331) in The Bronx, NY at Volunteers of America Greater New York

Date Posted: 9/3/2020

Job Snapshot

Job Description

Volunteers of America-Greater New York (VOA-Greater New York) is the local affiliate of the national organization, Volunteers of America, Inc. and is one of the largest providers of human services in the metropolitan New York area. Founded in New York City in 1896 as a charity staffed by volunteers tending to the city’s poor, today VOA-Greater New York has 1,300 paid staff that provide life-changing, often life-saving services through 80 programs in New York City, Westchester County and Northern New Jersey.

VOA-Greater New York services extend to survivors of domestic violence; individuals and families — including veterans — experiencing, or at risk of homelessness; people living with HIV/ AIDS, behavioral health, and substance use issues; adults with developmental and intellectual disabilities; preschoolers with developmental delays; older adults on limited incomes, many with a history of homelessness; and at-risk youth. 

VOA-Greater New York expands, and introduces new services in response to community needs. As such, it is at the forefront of building affordable, supportive housing for seniors; providing a service-rich continuum of care for formerly homeless veterans; and expanding its services for those recovering from domestic violence. Battle Buddy Bridge®, a peer counseling program for veterans, and the work VOA-Greater New York is doing to raise awareness of the impact of Moral Injury, are examples of the organization’s responsiveness, creativity and life-altering work. 

Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. Operation Backpack® is the organization’s signature community service campaign that ensures every student who calls a NYC shelter “home” has a new backpack full of supplies in time for the first day of school.

The Facility Operations Coordinator is responsible for the management and coordination of safety and operations functions of the program including, but not limited to, food service, housekeeping, security, repairs and improvement, transportation and program and client supplies.  This position provides on-call response, support, supervision and/or oversight 24 hours a day, 7 days a week.  
Minimum Qualifications:The position requires a Bachelor’s Degree and 3 years’ experience in facility management/maintenance and contract management.  High School Diploma/GED with significant experience may substitute for the college degree.  Candidate should possess excellent verbal and written communication.  This Position also requires intermediate knowledge of Microsoft Word and beginning knowledge of Microsoft Excel.  A valid driver’s license is also required.
Supervisory Role:This position does have supervisory responsibilities.
Principal Responsibilities:The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.
  1. Ensure facility complies with all applicable laws and regulations.  Inspect facility to determine deficiencies and develop plan for abatement
  2. Supervise safety and incident management system including security personnel if applicable.  
  3. Supervise facility maintenance and cleaning staff.  Ensure optimal customer service is being provided to clients.
  4. Coordinate and supervise repairs and other capital projects.  Ensure adherence to contract agreement and expectations 
  5. Manage contracting process from proper approval and proposal development through selection as well as extensions and termination. 
  6. Manage the day-to-day functions including office supplies, equipment maintenance, work orders, transportation, purchasing, inventory and petty cash.  
  7. Support business continuity by coordinating response to catastrophic events (e.g. hurricanes, floods, ice storms, tornados, earthquakes, etc.) as well as localized emergencies (e.g. fire; break-ins, service interruptions, property damage etc.)
  8. Perform other related duties as requested.

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.

Other details

  • Job Family Coordinator
  • Job Function Real Estate Management
  • Pay Type Salary
  • Required Education Bachelor’s Degree
  • Job Start Date Monday, August 3, 2020