Budgets & Reporting Supervisor (FIN216) in New York, NY at Volunteers of America Greater New York

Date Posted: 6/19/2020

Job Snapshot

Job Description

Volunteers of America-Greater New York (VOA-Greater New York) is the local affiliate of the national organization, Volunteers of America, Inc. and is one of the largest providers of human services in the metropolitan New York area. Founded in New York City in 1896 as a charity staffed by volunteers tending to the city’s poor, today VOA-Greater New York has 1,300 paid staff that provide life-changing, often life-saving services through 80 programs in New York City, Westchester County and Northern New Jersey.

VOA-Greater New York services extend to survivors of domestic violence; individuals and families — including veterans — experiencing, or at risk of homelessness; people living with HIV/ AIDS, behavioral health, and substance use issues; adults with developmental and intellectual disabilities; preschoolers with developmental delays; older adults on limited incomes, many with a history of homelessness; and at-risk youth. 

VOA-Greater New York expands, and introduces new services in response to community needs. As such, it is at the forefront of building affordable, supportive housing for seniors; providing a service-rich continuum of care for formerly homeless veterans; and expanding its services for those recovering from domestic violence. Battle Buddy Bridge®, a peer counseling program for veterans, and the work VOA-Greater New York is doing to raise awareness of the impact of Moral Injury, are examples of the organization’s responsiveness, creativity and life-altering work. 

Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. Operation Backpack® is the organization’s signature community service campaign that ensures every student who calls a NYC shelter “home” has a new backpack full of supplies in time for the first day of school.

The Budget and Accounting Supervisor manages the general ledger accounting functions and the timely production of accurate internal and external monthly/quarterly operating statements for the partnerships and related entities of VOA-GNY. Support the Director of Asset Management in property performance analysis; prepare property budgets; annual external audits and funder compliance reporting. Responsible for day-to-day management and supervision of two Senior Real Estate Accountants. Support Director of Asset Management in the preparation of interim financial statements (monthly and quarterly for Finance Committee) and GAAP Financial Statements and related footnote disclosures.

Minimum Qualifications:

Bachelors’ Degree in accounting and 5 years not for-profit experience with at least 3 years of demonstrative supervisory experience, or satisfactory combination of education and experience.

Financial accounting expertise in accordance with U.S. GAAP standards. Strong interpersonal skills and the ability to effectively communicate. Strong working knowledge of Yardi, Excel, Word, & PowerPoint is required. Experienced in writing internal policies and procedures. Required to obtain Tax Credit Specialist certification within 90 days of hire.

Supervisory Role:

This position does have supervisory responsibilities.

Principal Responsibilities:

The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.

1.Manage residential accounting team and work closely with the Asset Manager/Operations Team.

2.Responsible for preparation of monthly and quarterly financial reporting process as well as distribution to appropriate personnel.

3.Manage annual audits, budget preparation and new lease abstracts.

4.Review and assist with preparation of monthly schedules and adjustments for – accruals, prepaid rents and expenses, and GAAP Adjustments.

5.Analyze daily cash balance, review bank reconciliations, and maintain fixed asset schedules including depreciation.

6.Review monthly journal entries, maintain reconciliation of balance sheet accounts, monthly income and expense variance analysis. Monthly income and expense variance analysis as well as utility analysis.

7.Review leases, maintain schedule of leases as well as prepare year-end lease obligation and footnote to GAAP financial statements.

8.Maintain compliance with partnership agreement and loan agreements for the related entities.

9.Prepare under supervision of Director of Asset Management, schedules required by VOA-GY’s Related Entities’ debt covenants.

10.Perform other related duties as requested.

Expected Results of Principal Responsibilities:

1.Employees work more productively and are trained resulting in accuracy and efficiencies. Employees receive timely and helpful PPP feedback documented in accordance with VOA-GNY policy.

2.Integrity of recorded results and balances in VOA-GNY general ledger.

3.Statements will be sent out complete in a timely manner. Errors within the statements will be reduced to a minimum.

4.Meeting will be held with business managers quarterly. Fiscal compliance will be ensured.

5.Audit process is efficient and accurate.

6.Statements will be maintained within the general ledger database and updated for accuracy. Accurate financial information is available for internal and external use. Compliance with contract requirements.

7.Leases are maintained and renewed in a timely manner and related disclosures are timely updated as leases are added / eliminated for correct disclosure.

8.Ensure VOA is tracking to key performance indicators and smooth out workload on analysis and adjusting entries required for GAAP reporting.

9.Compliance with mandatory debt covenants.

10.All other related tasks are completed on time and accurately.

Work Environment:

While performing the duties of the job, the employee will be in an office environment performing administrative work.

Physical Demands:

While performing the duties of the job, the employee is regularly required to have visual acuity, talk and hear while communicating with peers and/or vendors. This position is sedentary and requires sitting for long period of times. The employee must occasionally lift and/or move items up to 20 pounds.

Position Type:

This is a full-time position.

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.