Executive Assistant (SHO301) in New York, NY at Volunteers of America Greater New York

Date Posted: 6/20/2020

Job Snapshot

Job Description

Volunteers of America-Greater New York (VOA-Greater New York) is the local affiliate of the national organization, Volunteers of America, Inc. and is one of the largest providers of human services in the metropolitan New York area. Founded in New York City in 1896 as a charity staffed by volunteers tending to the city’s poor, today VOA-Greater New York has 1,300 paid staff that provide life-changing, often life-saving services through 80 programs in New York City, Westchester County and Northern New Jersey.

VOA-Greater New York services extend to survivors of domestic violence; individuals and families — including veterans — experiencing, or at risk of homelessness; people living with HIV/ AIDS, behavioral health, and substance use issues; adults with developmental and intellectual disabilities; preschoolers with developmental delays; older adults on limited incomes, many with a history of homelessness; and at-risk youth. 

VOA-Greater New York expands, and introduces new services in response to community needs. As such, it is at the forefront of building affordable, supportive housing for seniors; providing a service-rich continuum of care for formerly homeless veterans; and expanding its services for those recovering from domestic violence. Battle Buddy Bridge®, a peer counseling program for veterans, and the work VOA-Greater New York is doing to raise awareness of the impact of Moral Injury, are examples of the organization’s responsiveness, creativity and life-altering work. 

Many of VOA-Greater New York’s programs are nationally recognized and meet the rigorous standards of accrediting bodies CARF, COA and the NAEYC. Operation Backpack® is the organization’s signature community service campaign that ensures every student who calls a NYC shelter “home” has a new backpack full of supplies in time for the first day of school.

The Executive Assistant provides support and assists the Vice President and Assistant Vice President in achieving organizational goals and objectives. Works on independent projects and exercises discretion while handling materials of a sensitive nature. May supervise clerical staff.

Minimum Qualifications:

Bachelor's degree and two years experience in a related field, or satisfactory combination of education and experience. Must have excellent written and verbal communication skills, the ability to work well with others, and prioritize and take initiative. Advanced knowledge of Microsoft Word (using style, graphics, tables, and templates), proficiency in Microsoft Excel (using formulas, formats, and charts), and basic PowerPoint skills are required. Ability to create reports using these applications is necessary.

Supervisory Role:

This position has supervisory responsibilities.

Principal Responsibilities:

The below enumerated principal responsibilities are inclusive of both program specific and firm-wide related administration, as applicable.

1. Assist supervisor in fulfilling management responsibilities.

2. Manage office operations.

3. Manage systems data collection and reporting.

4. Coordinate information flow to include routing of issues to appropriate persons and resolving problems as authorized by the supervisor.

5. Supervise other staff as needed.

6. Perform other related duties as requested.

Expected Results of Principal Responsibilities:

1. Supervisor is well-supported and assisted.

2. Office operations are well-maintained including equipment, supplies, and meeting schedules.

3. Data collection and reports are on time and accurate.

4. Problems are resolved appropriately, and communications are effective.

5. Assigned staff are well supervised.

6. Related tasks are performed completely, on time and accurately.

Work Environment:

While performing the duties of the job, the employee will be in an office environment performing administrative work.

Physical Demands:

While performing the duties of the job, the employee is regularly required to have visual acuity, talk and hear while communicating with peers and/or vendors. This position is sedentary and requires sitting for long period of times. The employee must occasionally lift and/or move items up to 25 pounds.

Position Type:

This is a full-time position.

Make a living by making a difference. Apply online today! Volunteers of America is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.